Call for Registrations for ManagiDiTH students to attend the ManagiDiTH WInter School 2026 (Workshop on Managing Digital Transformation in the Health Sector)

Description

Table of Contents Glossary of key terms. 2 1.   Introduction. 3 1.1.      Introduction and purpose of the Winter School 2026. 3 2.    Aims and objectives. 3 2.1.      Expected goals of the Winter School 3 2.2.      Funding Budget for the Winter School 2026. 4 2.3.      Winter School Calendar for Registration and Payments. 4 3.    Information for applicants. 5 3.1.      General information. 5 3.2.      Contractual Conditions. 6 3.3.      Registration process – Supporting documentation. 6 3.4.      Cancellation policy. 7 3.5.      Eligibility and exclusion criteria. 7   Glossary of key terms GDPR                   General Data Protection Regulation HEI                        Higher Education Institutions ManagiDiTH       Managing Digital Transformation in the Health Sector WP                        Work Package 1. Introduction 1.1.  Introduction and purpose of the Winter School 2026 This document is a call for registrations for ManagiDiTH students to attend the ManagiDiTH Winter School 2026 activities. The three university partners – Iscte, LAUREA and AUTH – with the financial support of the Digital Europe Programme (Advanced Digital Skills), is offering, in the academic year 2025–2026, a short-term scholarship for a Winter School taking place in Espoo, Finland from 26 to 30 January, 2026 for postgraduate students enrolled in the ManagiDiTH program. The ManagiDiTH Winter School has the overall aim to enhance the student’s learning experience and to foster stronger relationships between students, faculty staff, and industry and is being organized as an in-person event. This event will enable students to meet their professors and classmates face-to-face, while also engaging directly with enterprises, organisations and experts from the health and digital sectors. The focus of the Winter School will be on applying knowledge and skills, networking, gaining practical insights into digital health innovation processes, and understanding the real-world application of what students have learned online. The Call for Registrations for the academic year 2025–2026 opens on 15/10/2025 and closes on 31/10/2025 at 23:00 CET (Brussels time). 2. Aims and objectives 2.1.  Expected goals of the Winter School The vision of the ManagiDiTH Master program is to equip students with the expertise needed to navigate and lead digital transformation in the health sector. Overall objectives of Winter School 1.      Strengthen Student-Faculty Engagement: Facilitate in-person interactions between students and faculty staff to enhance relationships and allow for deeper and interactive academic discussions. 2.      Connect Students with Enterprises: Offer students the opportunity to meet and network with companies, startups, and organizations involved in digital health. 3.      Hands-On Learning Opportunities: Organize practical workshops to allow students to apply the theoretical knowledge gained in the online course to real-world scenarios in healthcare.  4.      Explore Innovations in Health Tech: Provide a platform for industry leaders to share insights on the latest trends and breakthroughs in digital transformation within the health sector, focusing on innovations such as AI in healthcare, telemedicine, and digital patient management systems.  Expected Outcomes ·deeper and interactive learning methods are developed ·networking opportunities among students, faculty staff, and industry/organisational members are promoted ·hands-on application of knowledge, skills and broader competencies is fostered ·academic life among ManagiDiTH community is enabled 2.2.  Funding Budget for the Winter School 2026 In the academic year 2025–2026, the Project offers a maximum of 194 (one hundred and ninety-four) scholarships to postgraduate students enrolled and currently attending the ManagiDiTH Master Programme. In the academic year 2025–2026, the Programme is co-funded by the Digital Europe Programme and each student will receive a gross fixed amount between € 250,00 and € 2.585,00 for travel*, plus accommodation expenses related to their travel to Espoo and subsistence costs during their stay. The amount to be calculated for each student varies depending on the place of residence and is calculated as follows: Distance between students’ declared City of Residence* and Espoo, Finland Mobility scholarship foreseen, eligible for a 5-day attendance period during the Winter School 0-10 km 250 10-99 km 878 100-499 km 1061 500-1999 km 1159 2000-2999 km 1209 3000-3999 km 1430 4000-7999 km 2038 8000 km or greater 2585 *As stated during their enrolment in Fénix+ in September 2025, except for students declaring a different city of residence during their Expression of Interest that took place in September 2025.  2.3.  Winter School Calendar for Registration and Payments 16/10/2025 Information Session for interested applicants: overview, objectives, terms and requirements, procedures 20/10/2025 Publication of Call for Registrations for participation at the ManagiDiTH Winter School 2026 20/10/2025 Registrations open 3/11/2025 Deadline for Registrations 3-24/11/2025 Processing submitted Registrations and institutional arrangements by the universities 24/11-12/12/2025 Signature of Contracts with students 12-20/01/2026 Pre-payment of the mobility scholarship (1st installment) 26-30/01/2026 ManagiDiTH Winter School 2026 15-19/02/2026 Release of Certificate* of Attendance of Winter School 2026 28/02/2026 Deadline for Submission of students’ travel documents 31/03/2026 Deadline for final Payment to students (2nd and final installment) *Certificate is used as proof of eligibility for the scholarship – certifies the 5-day presence of students as per their daily attendance of the Winter School activities Should any changes to the Winter School calendar be necessary during the registration period, the call document will be updated accordingly. Questions about the Call for ManagiDiTH Winter School 2026 Registrations can be placed: -orally during the Information Session of 13/10/2025 -at ManagiDiTH e-learning platform under the course “ManagiDiTH Winter School” -at the email managidith@iscte-iul.pt Unless otherwise instructed, do not use any other contact email address or contact any other people in connection with this Call for Registrations. Messages sent through other channels might not be seen or replied to. 3. Information for applicants This section includes general information on the registration process and applicants’ conditions. 3.1.  General information Registrations should involve students that have been accepted to attend the ManagiDiTH Master’s programme and have been officially enrolled at the cohort 2025-2026. At the time of launching this Call, the total number of students is 194. Students that have officially withdrawn or suspended their studies are not eligible to express their interest in participating. Attendance at the Winter School 2026 must involve the presence of students physically at the venue of the Winter School during all five (5) days of the duration of the Winter School. Some flexibility will be allowed on the 1st day of the Winter School (Monday 26/01/2026) to enable travelling, as well as on the last day (30/01/2026) for departures. However, students who will not show up during the Winter School on 1 (or more) of the 5 days will not be eligible for the funding of their trip. The ManagiDiTH consortium has ensured effective procedures and arrangements to promote and guarantee the safety, protection and non-discrimination of the participants in the Winter School 2026. It is recommended that students are in possession of a European Health Insurance Card. This is a free card that gives access to medically necessary, state-provided healthcare during a temporary stay in any of the 27 EU countries, Iceland, Liechtenstein and Norway, under the same conditions and at the same cost (free in some countries) as people insured in that country. 3.2.  Contractual Conditions The conditions for receiving the funding to participate in the ManagiDiTH Winter School 2026 will be subject of a contract to be signed between the Contracting Entity (one of the university partners) and the student. Registered students will be offered a “ManagiDiTH Winter School 2026 Financing to Third Party Contract” by one of the three (3) higher education institutions delivering the Joint Master’s Degree, i.e. Iscte -University Institute of Lisbon, Laurea - University of Applied Sciences, or Aristotle University of Thessaloniki. The contract will indicate the student’s calculated scholarship amount as described in Section 2.2 which will require supporting documentation (proof of travel and certificate of attendance (as described in Section 2.3) but it will not include a specific amount allocation per expense category, i.e. the individual amounts spent on tickets, accommodation, or living expenses will be used as proof but not as evidence for alteration of the scholarship amount. The ManagiDiTH Winter School Contractor identified in the Contract is the main contact point between the participating student for all matters related to the funding and eligibility of their participation, both during the entire period (from the signature of the contract to the payment of the final installment). The processes for reimbursement of the scholarships in all 3 higher education institutions may vary. Therefore, registered students will need to follow the procedures defined by the individual Contractor with whom the ManagiDiTH Winter School 2026 Financing to Third Parties Contract is signed. The assignment of students to one of the 3 higher education institutions will be decided and approved by the Master’s Programme Coordination Committee and no change will be allowed. 3.3.  Registration process – Supporting documentation An online registration must be submitted by a single person/student willing to participate in the Winter School 2026 in the following link: https://www.lyyti.in/ManagiDiTH_Winter_School_2026__REGISTRATION_FORM_1408 Registrations to the ManagiDiTH Winter School 2026 are only accepted electronically. Students must take full account of the Call document and Application Form. 3.4.  Cancellation policy The ManagiDiTH project consortium may, at any moment, cease to proceed with the application/registration procedure and cancel it. The ManagiDiTH project consortium reserves the right not to award any contracts at the end of the registration procedure. The ManagiDiTH project consortium reserves the right to modify the registration procedure. The ManagiDiTH project consortium is not liable for any expense or loss the Winter School applicants may have incurred in preparing their registration. The ManagiDiTH Winter School 2026 Financing to Third Parties Contract will be the primary binding document governing participation, funding, and associated terms.   Students who have registered and wish to cancel their participation must not sign the ManagiDiTH Winter School 2026 Financing to Third Parties Contract and notify the ManagiDiTH project consortium in writing via email (managidith@iscte-iul.pt) as soon as they decide not to participate. Cancellations made by participants after the signature of the ManagiDiTH Winter School 2026 Financing to Third Parties Contract will entail the re-fund of any pre-payment may have been transferred to the registered student.  Registered participants with signed contracts that do not show up or do not fulfil the requirement of the 5-day presence at the Winter School 2026 will need to re-fund of any pre-payment that may have been prior transferred. In cases of medical emergencies, travel restrictions, or force majeure events, exceptions to the standard cancellation policy may be granted at the discretion of the ManagiDiTH project consortium. 3.5.  Eligibility and exclusion criteria Criteria Type Definition Evidence Selection ·Applicants enrolled at the ManagiDiTH Joint Master’s Programme who have not suspended or cancelled their enrollment Registrations at Fénix+ and having an official Iscte email account provided. Exclusion ·Students who have enrolled but cancelled their enrollment ·Students who have suspended their studies until September 2026 Confirmation by Iscte academic services of their withdrawn or suspension in Fénix+ upon request of the students. Compliance ·Compliance with the scope of the Winter School 2026 ·Compliance with the duration of the Winter School 2026 ·Compliance with the funding terms of the Winter School 2026 ·Compliance with ethics and privacy requirements Signature of the presence for each of the days. Participation in the planned and assigned activities. Respecting the Terms & Conditions of the Contract. Follow the RGPD rules and ManagiDiTH privacy policy. The call is open to EU citizenship students and DEP associated countries (see list of associated countries published by the European Commission list-3rd-country-participation_digital_en.pdf) 3 October 2025 Rector’s signatures

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