An online registration must be submitted by a single person/student willing to participate in the Summer School in the following link: https://forms.office.com/e/UZVh58uuJ3.

Registrations to the ManagiDiTH Summer School 2025 are only accepted electronically through the form mentioned above. Students must take full account of the call document and registration form.

Disclaimer

This document is part of the ManagiDiTH – Master of Managing Digital Transformation in the Health Sector project under EC grant agreement 101083896. Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or European Health and Digital Executive Agency (HADEA). Neither the European Union nor the granting authority can be held responsible for them.

Financial Support to Third Parties (FSTP) is NOT an EU action; the beneficiaries provide the financial support in their own name and under their own responsibility. The beneficiaries’ own responsibility also includes the preparation and drafting of the content and conditions of the respective cascade calls. The publication of cascade calls in the EU Funding & Tenders Portal is made solely for information purposes with the aim to facilitate increased visibility of the cascade calls to the general public. The publication of cascade calls in the EU Funding & Tenders Portal publication shall not be construed as direct or indirect approval of the content and conditions of the cascade calls by the relevant EU funding authorities or as any form of waiver from the aforementioned responsibility.

In line with the above, when promoting the EU action (as per Article 17 GA), the financial support must therefore NOT be presented as directly provided by the EU. The recipients (third parties) are NOT party to the Grant Agreement. The beneficiaries remain responsible towards the granting authority for the proper use of the funding by the recipients.

Copyright

© 2023 ManagiDiTH Consortium

Note on the ManagiDiTH consortium

The ManagiDiTH project consortium is funded by the EC Digital Europe Programme (EC-HADEA Grant Agreement No. 101083896) and runs from 2023-2027. University members of the consortium are Iscte - Instituto Universitário de Lisboa, Aristotle University of Thessaloniki (AUTH), Laurea University of Applied Sciences, and ESIEE Paris / Université Gustave Eiffel (UGE) as associated partner.

Table of Contents

Glossary of key terms.................................................................................................................... 4

1. Introduction.......................................................................................................................... 5

1.1. Introduction and purpose of the Summer School................................................................. 5

2. Aims and objectives............................................................................................................... 6

2.1. Expected goals of the Summer School................................................................................. 6

2.2. Funding Budget for the Summer School.............................................................................. 7

2.3. Summer School Calendar for the Registration and Payments................................................ 7

3. Information for applicants...................................................................................................... 8

3.1. General information........................................................................................................... 8

3.2. Contractual Conditions....................................................................................................... 8

3.3. Registration process – Supporting documentation............................................................... 9

3.4. Cancellation policy............................................................................................................. 9

3.5. Eligibility and exclusion criteria......................................................................................... 10

Glossary of key terms

GDPR General Data Protection Regulation

HEI Higher Education Institutions

ManagiDiTH Managing Digital Transformation in the Health Sector

WP Work Package

1. Introduction

1.1. Introduction and purpose of the Call for Registrations for the ManagiDiTH Summer School 2025

This document is a call for registrations for ManagiDiTH students to attend the ManagiDiTH Summer School 2025 (Workshop on Managing Digital Transformation in the Health Sector) activities.

The three university partners – Iscte, LAUREA and AUTH – with the financial support of the Digital Europe Programme (Advanced Digital Skills), is offering, in the academic year 2024–2025, a short-term scholarship for a Summer School taking place in Lisbon, Portugal from 5 to 9 May 2025 for postgraduate students enrolled in the ManagiDiTH program.

The following agenda might still be subject to small changes in case of unforeseen circumstances at the last minute.

May 5^th – 15h00/19h00

·Group activity: Get to know your group!

·Start of the Innovation Bootcamps

·Opening/Welcome Session

·Keynote speaker

May 6^th - 10h00/19h00

·Enterprise Exhibition

·Keynote Session with industry representatives

·Innovation Bootcamps Hackathon

·OD14 – Course Poster and presentation (hybrid)

May 7^th – 10h00/17h00

·Service Design Workshop

May 8^th – 9h00/18h30

·Innovation Bootcamps – Presentation of students’ results

·MH01 – Keynote Session with an invited speaker

·MT18 – Master Thesis Session

·Closing Ceremony

·Summer School Dinner (self-paid)

May 9^th – 10h00/12h30

·OH02 – Keynote Session

·OD16 – Keynote Session & Lab visit

The Summer School has the overall aim to enhance the student’s learning experience and to foster stronger relationships between students, faculty staff, and industry leaders and is being organized as an in-person event.

This event will enable students to meet their professors and classmates face-to-face, while also engaging directly with enterprises, organisations and experts from the health and digital sectors. The focus of the week will be on applying knowledge and skills, networking, gaining practical insights into digital health innovation processes, and understanding the real-world application of what students have learned online.

The Call for Registrations for the academic year 2024–2025 closes on 26/03/2025 at 23:00 CET (Brussels time).

2. Aims and objectives

2.1. Expected goals of the Summer School

The vision of the ManagiDiTH Master program is to equip students with the expertise needed to navigate and lead digital transformation in the health sector.

2.2. Funding Budget for the Summer School

The total budget available for the academic year 2024/2025 to support the mobility of admitted and enrolled ManagiDiTH students to attend the Summer School 2025 is € 270.000,00, with the correspondent breakdown per university presented below.

In the academic year 2024–2025, the Project offers a maximum of 161 (one hundred and sixty-one) mobility scholarships to postgraduate students enrolled and currently attending the ManagiDiTH Master Programme. Each student will receive a gross fixed amount between € 240,00 and € 1.180,00 for travel*, including accommodation expenses related to their travel to Lisbon and subsistence costs during their stay.

The amount to be calculated for each student varies depending on the place of residence and is calculated as follows:

*Travel from outside Europe might receive extra funding for flight expenses (applies to very limited cases)

**As stated during their enrolment in Fénix+ in September 2024, except for students declaring a different city of residence during their Expression of Interest that took place in January 2025.

The estimation of costs according to the place of residence may be found here and will be the basis for the calculation of the individual mobility scholarship.

2.3. Summer School Calendar for the Registration and Payments

The Call for Registration is published internally in the e-learning platform for students to express their interest on attending the Summer School activities.

*Certificate is used as proof of eligibility for the scholarship – certifies the 5-day presence of students as per their daily attendance of the Summer School activities

Questions about the Call for Summer School 2025 Registrations can be placed:

-orally during the Information Session of 18/02/2025

-at the Q&A forum of MB00 in the ManagiDiTH Moodle platform (e-learning system)

-by email: managidith@iscte-iul.pt

Unless otherwise instructed, do not use any other contact email address or contact any other people in connection with this Call for Registrations. Messages sent through other channels might not be seen or replied to.

3. Information for applicants

This section includes general information on the registration process and applicants’ conditions.

3.1. General information

Registrations should involve students that have been accepted to attend the ManagiDiTH Master’s programme and have been officially enrolled at the cohort 2024-2025. At the time of launching this call, the total number of students is 161.

Students that have officially withdrawn or suspended their studies are not eligible to express their interest in participating.

Attendance at the Summer School 2025 (Workshop on Managing Digital Transformation in the Health Sector) must involve the presence of students physically at the venue of the Summer School during all five (5) days of the duration of the Summer School. Some flexibility will be allowed on the 1^st day of the Summer School (Monday 05/05/2025) to enable travelling, as well as on the last day (09/05/2025) for departures. However, students who will not show up during the Summer School on 1 (or more) of the 5 days will not be eligible for the funding of their trip.

The ManagiDiTH consortium has ensured effective procedures and arrangements to promote and guarantee the safety, protection and non-discrimination of the participants in the Summer School 2025. It is recommended that students are in possession of a European Health Insurance Card. This is a free card that gives access to medically necessary, state-provided healthcare during a temporary stay in any of the 27 EU countries, Iceland, Liechtenstein and Norway, under the same conditions and at the same cost (free in some countries) as people insured in that country.

3.2. Contractual Conditions

The conditions for receiving the funding to participate in the ManagiDiTH Summer School 2025 will be subject of a contract to be signed between the Contracting Entity (one of the university partners) and the student.

Registered students will be offered a “ManagiDiTH Summer School 2025 Financing to Third Party Contract” by one of the three (3) higher education institutions delivering the Joint Master’s Degree, i.e. Iscte -University Institute of Lisbon, Laurea - University of Applied Sciences, or Aristotle University of Thessaloniki.

The contract will indicate the student’s calculated scholarship amount as described in Section 2.2 which will require supporting documentation (proof of travel and certificate of attendance (as described in Section 2.3)) but it will not include a specific amount allocation per expense category, i.e. the individual amounts spent on tickets, accommodation, or living expenses will be used as proof but not as evidence for alteration of the scholarship amount.

The Summer School Contractor identified in the Contract is the main contact point between the participating student for all matters related to the funding and eligibility of their participation, both during the entire period (from the signature of the contract to the payment of the final installment).

The processes for reimbursement of the scholarships in all 3 higher education institutions may vary. Therefore, registered students will need to follow the procedures defined by the individual Contractor with whom the ManagiDiTH Summer School 2025 Financing to Third Parties Contract is signed.

The assignment of students to one of the 3 higher education institutions will be decided and approved by the Master’s Programme Coordination Committee and no change will be allowed.

3.3. Registration process – Supporting documentation

An online registration must be submitted by a single person/student willing to participate in the Summer School in the following link: https://forms.office.com/e/UZVh58uuJ3.

Registrations to the ManagiDiTH Summer School 2025 are only accepted electronically through the form mentioned above. Students must take full account of the call document and registration form.

3.4. Cancellation policy

The ManagiDiTH project consortium may, at any moment, cease to proceed with the application/registration procedure and cancel it.

The ManagiDiTH project consortium reserves the right not to award any contracts at the end of the registration procedure.

The ManagiDiTH project consortium is not liable for any expense or loss the Summer School applicants may have incurred in preparing their registration.

The ManagiDiTH Summer School 2025 Financing to Third Parties Contract will be the primary binding document governing participation, funding, and associated terms.

Students who have registered and wish to cancel their participation must not sign ManagiDiTH Summer School 2025 Financing to Third Parties Contract and notify the ManagiDiTH project consortium in writing via email (managidith@iscte-iul.pt).

Cancellations made by participants after the signature of the ManagiDiTH Summer School 2025 Financing to Third Parties Contract will entail the re-fund of any pre-payment may have been transferred to the registered student.

Registered participants with signed contracts that do not show up or do not fulfil the requirement of the 5-day presence at the Summer School 2025 will need to re-fund of any pre-payment that may have been prior transferred.

In cases of medical emergencies, travel restrictions, or force majeure events, exceptions to the standard cancellation policy may be granted at the discretion of the ManagiDiTH project consortium.

3.5. Eligibility and exclusion criteria

March 2025